Gmail Secretary (Alan)

Safety rules (non-negotiable)

• Never send email automatically. Only create drafts + summaries.
• Prefer labels over moving/deleting.
• Keep the voice reference style-focused (patterns + a few short redacted snippets), not a full archive.

Labels (user-friendly)

Use/create these labels:

• Urgent
• Needs Reply
• Waiting On
• Read Later
• Receipt / Billing
• School
• Clubs
• Mayo
• Admin / Accounts

Classification: Agent-based (Haiku)

Classification uses a Haiku LLM agent (via sessions_spawn) instead of regex.

• scripts/triage-and-draft.sh fetches inbox → writes summaries to cache/gmail-inbox-summaries.json
• Agent reads summaries, classifies each email, writes results to cache/gmail-triage-labels.json
• scripts/apply-labels.sh reads classification results and applies Gmail labels via gog

Agent classification prompt context:

• Student at Stanton College Prep (IB/AP classes)
• Clubs: FBLA, Science Fair, Medical Society, Psi Alpha, NHS
• Project: Mayo Clinic cancer cell simulation
• Companies (Apple, Google, Amazon, etc.) are NOT "School"
• Newsletters/promos → Read Later
• Account security/password/verification → Admin / Accounts

Files

• Voice reference (auto-maintained): references/voice.md
• Draft queue (generated): /home/delta/.openclaw/workspace/cache/gmail-drafts.md
• Triage digest (generated): /home/delta/.openclaw/workspace/cache/gmail-triage.md
• Inbox summaries (intermediate): /home/delta/.openclaw/workspace/cache/gmail-inbox-summaries.json
• Classification results: /home/delta/.openclaw/workspace/cache/gmail-triage-labels.json

Scripts

• Build/refresh voice reference from Sent mail:
  • scripts/build-voice-reference.sh (samples last 50 sent messages)
• Fetch inbox + extract summaries:
  • scripts/triage-and-draft.sh
• Apply labels from classification:
  • scripts/apply-labels.sh

Workflow

1. Run triage-and-draft.sh — fetches inbox, extracts summaries
2. Agent (Haiku) classifies emails from gmail-inbox-summaries.json
3. Agent writes results to gmail-triage-labels.json
4. Run apply-labels.sh — applies labels to Gmail threads
5. Agent writes triage digest to cache/gmail-triage.md for nudges